Assets for Independence Resource Center
 
Managing Your AFI Grant > Instructions for the Performance Progress Reports

Instructions for Performance Progress Reports

The narrative section of Performance Progress Reports (PPRs) is an opportunity for AFI grantees to provide detailed project updates and assessments to the Office of Community Services (OCS) and Office of Grants Management (OGM). PPR reports give grantees a chance to provide updates on grant progress, along with the context and analysis behind the data, and to share their experiences for the benefit of the AFI program as a whole. See below for more details on what should be included.

The due dates for Performance Progress Reports are April 30 and October 30, each due 30 days after the reporting period. For all grants, final PPRs are due 90 days after the end of the project period.
OGM will approve requests for extensions of reporting deadlines upon written request from grantees. Extension approval must come in writing from OGM.

Once the PPR is complete, submit the report through AFI's electronic grants management system - GrantSolutions. See below for how to submit your report using GrantSolutions. Keep a copy for your records.

What to Include in Performance Progress Reports

There are eight sections in the Performance Progress Report. Download a blank report and view ACF Instructions on how to complete the form to get started.

Below are tips on filling in each section of the report:

  • Grant Number: In the format 90EI0XXX, listed in Box 3 on the NoA. Remember, organizations with multiple grants must submit a separate report for each award.
  • Period Covered by Report: The months covered in the reporting period.
  • Major Activities and Accomplishments: Include progress to date since the beginning of the grant, along with any indicators of progress during the reporting period, for example:
    • Draft or final products, including materials for outreach, policy and procedure, or training
    • Total Federal funds drawn down and non-Federal funds deposited in the Project Reserve Fund
    • Number of participants enrolled and IDAs opened
    • Participant achievements, including total savings, asset purchases, and number who have completed training
    • Any other benchmarks important to the project design

Grantees may use task charts from their grant applications and/or project work plans to help detail their progress. Include information about project partners if appropriate.

Contact the AFI Resource Center for assistance as soon as problems arise. Do not wait until a report is due to ask for help.
  • Problems: Describe any deviations from the original project plan encountered or expected. Issues might include trouble reaching task completion dates or successfully implementing programs within the project design. Use this section to let OCS and OGM know of any assistance needed.
  • Significant Findings and Events: Use this portion of the report to highlight particular points or experiences that might be helpful as models for other grantees to improve overall AFI performance.
  • Dissemination Activities: Briefly describe project marketing and information dissemination carried out over the reporting period. List and include a copy of any newspaper, newsletter, and magazine articles, and other published materials used for project information or public relations purposes.
  • Other Activities: Briefly describe any other relevant experiences.
  • Activities Planned for Next Reporting Period: Briefly describe the project plan going forward, including how to address any problems identified earlier in the narrative report.

How to Submit Performance Progress Reports

Submit the form through AFI's electronic grants management system - GrantSolutions, using the following steps:

  1. Log In: Visit the GrantSolutions homepage at http://www.grantsolutions.gov and log in using your username and password. Upon entry, you will see the My Grants List page.
    *First time GrantSolutions users will need to register before accessing the system. Fill out the "Grantee User Account Request Form," following the form's instructions to submit to GrantSolutions.
  2. Access the Grant Notes function: On the My Grants List page, find the grant in question and click on the Grant Notes link located on the right side of the page. From the Grants Notes page you will be able to upload and submit your report.
  3. Create a new note: Click on the Add link at the bottom left of the page.
  4. Fill out the form: Provide the following information:
    1. Subject. In this form field, type “PPR” followed by the report period end date in this format “(m.d.yy).” For example: “PPR (3.31.14)”.
    2. Note Type. Select Correspondence.
    3. Category Type. Select Programmatic Report for an SF-PPR.
    4. Notes. Type “See attached report.”
    5. Description. Type in a name for your report.
  5. Attach your file (or files)*: Type a descriptive phrase for the file in the Description field. This can be the same as the name you provide in the Subject field above. Then, use the Browse link to locate your report on your computer and then press the Upload button. You will see a “successful” status note on the screen once the upload is completed.
    *Only attach one report per grant note. Do NOT combine your SF-425s and PPRs.
  6. Review and submit: Once you have verified the accuracy of the information you provided, press the Submit link to submit your report.

If you are experiencing difficulty navigating the system, please contact the AFI Resource Center at 1-866-778-6037 or info@idaresources.org.

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